The awards are open to all organisations and individuals active within the biomedical science profession.

Work showcased in the entries for all categories should have taken place between 1 January 2023 and 31 December 2023.

The IBMS Awards will be the most prestigious accolades for the biomedical science profession. Shortlisted and winning organisations and individuals will gain the ultimate recognition for your achievements.

The awards provide a platform to showcase your accomplishments to the wider biomedical science community and beyond. Winners will benefit from extensive publicity.

Awards recognition and attendance at the ceremony are powerful for building team morale and demonstrating gratitude for the outstanding work of your people.

There is no fee for entries into categories that recognise individuals.

Organisation categories are free of charge for public, third sector and public private partnerships. Entries from private sector organisations are subject to an entry fee of £149 each prior to the early bird entry deadline and £199 thereafter.

• Read the How to Enter and the Terms and Conditions sections before completing the relevant category entry forms.
  
  
• Ensure that your answers are as concise as possible and you have stuck to the word counts for each answer using the template entry form.
  
  
• If you are entering multiple categories please make sure that the correct entry form is used for each category, ensuring that you have tailored the entry specifically to each category.
  
  
• Please ensure you pay particular attention to all questions, in order for your entry to be accepted for judging. Blank answers will attract a score of zero from the judges.
  
  
• Start early. The entries received early will be reviewed by the awards team and will allow us to flag up any further requirements prior to the entry deadline.
  
  
• Showcase the key strengths of your submission as concisely as possible to land your message – make use of bullet points. Explain what is unique or innovative about your entry, how important it is, or the scale of the challenges that had to be overcome.
  
  
• Include one pdf of supporting documents – this can be made up of charts or diagrams to support your answers and/or testimonials.
  
  
• Upload supporting photos. Photos are invaluable to the submission as they will be used to represent your entry at the awards ceremony and in the winners write up, should your entry be successful. Think about which images bring your entry to life. We ask for a minimum of one high resolution image and you can include a link to videos to support your entry within your supporting document.

• Each entry will be judged on the information provided in the category entry form.
  
  
• The judges will look for demonstrable evidence that you have produced work worthy of an award.
  
  
• Judging of organisational categories will aim to recognise those that have raised the bar in biomedical science practice through innovation, technology, sustainability, ethics, people development, leadership and management, creativity and effectiveness.
  
  
• Judging of individual categories will aim to recognise those who have delivered exceptional work, demonstrating commitment to their organisations and the profession, creativity, effectiveness and their impact on their organisations and others.

• Each entry will be subject to a rigorous two-stage judging process. Our esteemed panel of judges will mark each category individually before convening for a second stage judging day during which shortlisted and winning entries will be debated and agreed upon.
  
  
• Each entry will be judge on the information provided in the Category Entry Form during the online entry process.
  
  
• Entries will be judged against our published judging criteria.
  
  
• Incomplete or incorrectly submitted entries will be rejected.
  
  
• The shortlist will be announced in April 2024 across IBMS digital communications and social media channels including The Biomedical Scientist magazine.

The entry must qualify for the period of eligibility as indicated within each category judging criteria. 

The written part of the submission must be completed on the category entry form template (minimum point size 10). Supporting documents must be no longer than five A4 pages.

IBMS and Redactive Events Ltd. (Redactive) accepts no liability for any inaccurate information contained within the submitted entry as it is the responsibility of the applicant to provide accurate information.

Entrants giving false or misleading information will be excluded from the awards competition. If an award is given and it is subsequently found that the entry information is false or misleading, IBMS and Redactive reserves the right to withdraw the award. A sponsor of any given category is ineligible to enter the same category. Category sponsors are able to enter other categories of which they are not the sponsor.

Please note that all information provided on the entry forms and during the entry process is taken by IBMS and Redactive in good faith. If any information is subsequently discovered to be false or the recipient is found to have engaged in conduct unbecoming, IBMS and Redactive reserve the right to cancel the entry and, if after the awards have been presented and involves a winning entry, to cancel the Award win and publicise reasons to relevant parties. Please note that refunds will not be provided.

IBMS and Redactive reserve the right to use entry material submitted in published form.

Whilst you (or the licensors) continue to own the copyright in all works forming part of your entry, by submitting an entry you consent to our use of submitted photographic works in any publication, whether or not connected to the IBMS Awards, and you now waive all moral rights in such photographic works. We may allow third parties (e.g. journalists) to use such works for IBMS Awards purposes. If a third party owns the copyright in such works, you confirm that you have obtained their consent to our use and a waiver of their moral rights for these purposes.

By entering, you agree to a representative booking a ticket and attending the awards ceremony, in London on June 2024, where the winners in each category will be announced and presented with a trophy. If no representative is booked to attend, IBMS and Redactive will nominate a person to collect the award on your behalf. 

The Judges reserve the right, without prior consent of the entrants, to move entries to different categories or to withdraw categories if it is appropriate.

The judges’ decisions on all shortlisted entries and winners are final and no correspondence or communication can be entered into with regard to specific entries.

By entering and attending the awards ceremony, you acknowledge that the event or part of it may be filmed by audio, visual, audio-visual or electronic means or photographed, including photographs of individuals or groups of delegates. You agree to permit IBMS and Redactive, or any third party licensed by Redactive, to use and distribute such footage and photographs, which may feature images of you, in all or any media (including social media) whether now known or hereafter to be invented throughout the world in perpetuity for the purposes of advertising, publicity, reporting and otherwise in relation to the distribution of such recordings and photographs. Please inform the event organiser in writing prior to the event day by email to [email protected] if you do not wish to be included in any individual or group photographs.

Entry fees for the event are correct at the time of publication. IBMS and Redactive reserve the right to change the fees at any time but changes will not affect entries which have already been received. The fees (where required) are payable at the same time as you submit your booking form by credit card. The entry fees are as published on the event website. Please note late entries may be charged an additional fee to cover the extra administration necessary to get these sent out to our Judges in good time.

Please note that there are no refunds available for any entries and unless we have received payment for your entries they will not be passed on to the Judges for marking.

The entry fee is based on cost per entry.

By submitting entry form download and registration details, you agree to allow IBMS and Redactive to contact you as required for the organisation and administration of the event. IBMS and Redactive will comply with our respective privacy polices’ in respect of your registration details and other information we hold about you.

Redactive will only contact you for marketing purposes, and will only pass on your contact details to sponsors for marketing purposes, to the extent that you expressly consent to this (for example, by opting in during the registration process).

If you have any questions about these Terms and Conditions, please contact Redactive at 9 Dallington Street, London, EC1V 0LN.